5/20/20 River Plantation BOD Meeting Details and Procedures for “New Normal” Recovery Plan for In-Person BOD Meetings

The HOA Board must be able to conduct business. There was a virtual board meeting, called GoToMeeting, scheduled for 04-28-2020 but apparently there was a homeowner that posted phone access information for any party outside the community with a Facebook account to view and potentially be able to call into our Board of Director meeting.  That person’s action resulted in that meeting not taking place.

Due to the dial in information being posted publicly and as part of our phase-in recovery plan for in-person BOD meetings, the board will have an in-person business meeting, which is the preferred method, on Wednesday 05-20-2020 at the Community Clubhouse at 7 pm. The surfaces in the clubhouse and bathrooms have been cleaned and sanitized.

While homeowners are generally encouraged to attend all board meetings, we understand your reluctance to attend this board meeting and want to let you know that you will be able to read this meeting’s official minutes on Sentry management’s portal when they are posted after they are reviewed and approved at the next Board of Director’s meeting. Attendance at this BOD meeting is a personal decision.

For those that will attend, chairs in the clubhouse have been set up for Social Distancing.  Seating is limited but should accommodate the usual monthly turnout. 

Do not attend if you have a fever, cough or feel sick. In keeping with established CDC guidelines and State of Florida Executive Orders, senior citizens and those of all ages with a significant medical condition or conditions are strongly encouraged to stay home. 

Homeowners that feel the need to attend this meeting shall wear a mask since a face mask is another layer of protection.  You will need to provide your own mask.

Residents are not to gather in a group as Social Distancing cannot be maintained.

Please pick up an Agenda at the table at the entrance if you want one and take a seat in the back of the room and fill in seats from back to front of the room.  This seating method will support Social Distancing.

Soap, water and paper towels are readily available for hand washing in the clubhouse bathroom. 

Homeowner discussion about re-opening the amenities will not be addressed at this BOD meeting. This will take place at a future BOD meeting.  A statement will be posted on the official HOA website at rphoafl.com covering this and other subjects. Homeowner comments will be strictly limited to agenda items only minus any Board agenda item discussion about re-opening of the amenities.  

By following these procedures, you are supporting your Associations’ “New Normal” when holding in-person Board meetings and you, by Social Distancing and wearing masks are doing your part in avoiding being exposed to and slowing the spread of coronavirus.  For the health of our board members and other residents, those who do not agree to properly Social Distance or those that do not bring and wear a mask will be asked to leave.

These procedures may be updated or revised in the future.

*** Attention, All Amenities to Remain Closed and Community Social Events as well as Garage Sales are canceled until Further Notice

Please be advised that the River Plantation community pool and all other community amenities will remain closed until further notice. Community Social Events as well as Community Garage Sales are canceled into the foreseeable future.  

Food Truck vendors are not permitted on HOA common ground at this time and County rules state that –

  • Food vendor must be located on active commercial property with the approval of the property owner. Food vendor cannot block any drive aisles or parking spaces.
  • Food vendor cannot be located in the County Right-of-Way

Legal counsel has advised with regard to COVID-19 and the health and safety of our residents, insurance considerations impacting homeowner associations in general, and potential liability to our Association as a whole.  Legal counsel also provided recommendations and a list of specific applicable factors to take under consideration when a homeowner association formulates their unique plan to possibly re-open their pool and other amenities.  The plan if/when implemented must include a means to effectively maintain and enforce these specific requirements. 

Part of Legal Counsel’s recommendation is to take the lead from Manatee County and keep the pool and other amenities closed at least until, and possibly beyond, the date that the Manatee County Board of Commissioners decide to re-open the county pools, playgrounds and sports courts.  At this point, most Manatee County pools, playgrounds and sports courts remain closed.

The Board has a fiduciary responsibility to analyze and mitigate all potential liabilities. The HOA Board, and we as an HOA community, must take all recommended precautions to protect the health and safety of all our residents.

We thank you for your understanding as we have to make these very disappointing, yet necessary decisions on behalf of the community.